Academic Advising FAQs

Who is my academic advisor?
The academic advisor is an employee at the Academic Advising Section, or a faculty member who performs the tasks of academic advising for a group of students at CCQ. The advisor is the student’s guide during his/her academic endeavor, thus helping in overcoming obstacles and difficulties that the student may encounter.
Follow these steps in order to know your academic advisor:
Sign-in in Banner, then click on Student, then click Student Records. Choose View Student Information, then choose the current term, and finally click Submit. You will find your academic advisor’s name in the Primary Advisor field.

How often do I have to meet an academic advisor?
It is preferable to meet with your advisor more than once in a semester. It is also preferable to consult your advisor at the beginning of a semester and before the early registration date.

How and when can I meet my advisor?
Your visit to us is always welcomed, so you can book an appointment through the appointment booking system. You can also directly communicate with your advisor by heading to the Academic Advising Office during the specified working hours. Moreover, you can communicate through e-mail if you have a quick and short question in need of an urgent answer or in case your circumstances deem it difficult for you to visit the Academic Advising Office. In that case, you should send an e-mail to the academic advisor (Please use your CCQ e-mail while communicating with your advisor (xxx@ccq.edu.qa).

How and when can I add/drop a course?
The student can start adding/dropping courses from the early registration date until the end of the add/drop period, which is determined and specified by the college in the Academic Calendar.

What are the majors offered by CCQ?
The College offers a variety of majors in both its Arabic and English tracks, with each of these majors having their own requirements for admission. To discover the majors on offer and their respective admission requirements, please refer to the degree webpage.​

How can I browse my study plan?
You can browse your study plan through the Oasis system.
Sign-in in Banner via previous link, then click on Student, then click Student Records. Choose Degree Evaluation, then choose the current term, and finally click Submit.

What are the transfer requirements in case of wanting to continue studying at Qatar University?
You must meet one of the requirement options below:
• Have completed a minimum of 24 credit hours of undergraduate coursework with a minimum cumulative GPA of 2.50 at CCQ. (We advise the student to register courses within the articulation agreement between Qatar University and the Community College).
• Successfully completed an Associate degree from CCQ with a minimum cumulative GPA of 2.50.

What are the conditions for transferring credits from CCQ to Qatar University?
Transfer of credits must pass the following criteria: 1) The course has to be within the articulation agreement between Community College of Qatar and Qatar University. 2) The course’s minimum accepted grade is C.

What is the maximum hours that can be registered in each semester? (Semester Course Load)
• Students with a college GPA of 3.50 or greater may enroll in a maximum of (18) credit hours in both fall and spring semesters. However, students may enroll in a maximum of (12) credit hours during summer semesters divided into (6) hours at CCQ and (6) at QU.
• Students with a college GPA less than 3.50 may enroll in a maximum of (15) credit hours in both fall and spring semesters. However, students may enroll in a maximum of (12) credit hours during summer semesters divided into (6) hours at CCQ and (6) at QU.
• Students on probation must enroll in a maximum of (9) credit hours during fall, spring, and summer semesters.

What is the minimum number of hours that can be registered in each semester?
• Regular students must enroll in a minimum of (6) credit hours during fall and spring semesters.
• Students on probation must enroll in a minimum of (6) credit hours during fall, spring, and summer semesters.

How can I change my major during the semester?
Through an electronic link that is sent from the Admission Department via e-mail which includes the names of majors available for submission.

After changing the major, will all the courses from the previous major be accredited?
The courses will be reviewed by the academic advisor before the process of changing majors occur. The student will be notified about the courses that will be and will not be accredited to the other major.

If I fail a course, can I register a substitute course from the same package/core?
Yes. However, the aftereffect of the failing will still remain on the GPA. This effect can only be removed by repeating the same course which the student failed.

What are the graduation requirements?
Each program has a study plan consisting of courses which are:
• Core Curriculum
• Program Requirements (major/degree)
• Elective Courses
Students may graduate if they fulfilled all of the three mentioned courses, and if they achieved a cumulative grade point average (GPA) of 2.0 at the completion of the degree program.

Is it possible to raise my GPA?
In the case of failing in some courses, you can retake these courses in order to remove the effect of the failing on the GPA. You can also retake courses in which you have obtained a grade of D+ or less. This way you can raise your cumulative GPA.

Will the English language course for the Arab track be included in the articulation agreement between CCQ and QU?
Yes, it was recently included.

Is there an exception for registering more than the allowed number of hours in one semester?
Yes, but this exception will be subject to conditions related to cumulative GPA and to the student’s academic status. Please refer to the Registration Department for further details.

What is an academic probation?
A student will be considered to be on probation when their cumulative GPA is below 2.0 and the earned credits are 12 or above.

What does a mandatory course mean?
It is a course that you must take as part of your study plan.

What does an elective course mean?
It is the course that can be chosen electively (freely) from a set of offered courses, and it is calculated within the optional/elective courses required in your study plan.

What does a prerequisite course mean?
A prerequisite is a course required to be taken before enrolling in another course.
For example, in case course B is a prerequisite for course A, you must pass course B before enrolling in course A. The course and its prerequisite cannot be taken in the same semester.

I need academic assistance, whom shall I contact?
The academic advisor is always your first destination. The academic advisor will in turn transfer you (if needed) to the Student Counselling and Advising Department.