Records Services
​​​​1. How can I apply for a transcript?
A transcript is the academic record of the student’s performance, which contains all course grades since his/her enrollment. It can be requested via the Banner system, and a text message will be sent once it is ready to be picked up, either in person or via e-mail upon request (within two working days).

2. How can I request a graduation statement/letter?
You can request a graduation statement via Banner, following these steps. A text message will be sent once it is ready to be picked up, either in person or via e-mail upon your request (within 3 working days).

3. When and how can I change my program/track?
Admission for new programs opens only in the fall and spring semesters through the Admission Section. Upon approval, the application is transferred to the Records Section, which in turn transfers the program.

4. When does the transfer of course credits open?
Please check your e-mail and the College’s website to find out the specific dates for submitting the course credit transfer requests. The credit transfer opens in the fall and spring semesters only, and the student is accepted to the next semester, that is, if the student submitted a request in the spring semester, the application is accepted in fall semester and so on.

5. How can I apply for graduation and when?
You must submit a graduation application and attach the required documents before the deadline for graduation. The College announces the date of submitting the graduation application by e-mail in each semester, and the student submits the request electronically through the Banner system.

6. Will students, who have completed all graduation requirements but want to register in the next semester to raise their GPA, be able to graduate in the same semester?
Registering for courses will cancel graduation for the current semester, be it spring or fall. If you want to register for courses and raise your GPA, you must not apply for graduation until all your courses are completed.

7. What should I do if I wish to graduate this semester?
In this case, you should meet with the Academic Advisor to ensure your study plan is completed and apply for graduation with his/her assistance. Then submit the graduation application through the Banner and attach the required documents.
To learn about the application dates, you must check your e-mail regularly, as the date of submitting the graduation application is announced by e-mail each semester.

8. Can I apply for graduation in the summer?
You can graduate in the summer if you have final courses that you wish to register in the summer.

9. If I completed 24 credit hours and wish to transfer to Qatar University, what are the procedures to follow?
You should request a transcript via the Banner system, and you will be contacted for pickup. However, your GPA must be at least 2.5.

10. I applied for graduation, but I cannot apply for a graduation statement. Why? 
Applying for graduation statements is available only to students who graduated in the previous semesters. An announcement will be sent to all new graduates via e-mail upon completion of the end-of-semester procedures.

11. I want to transfer to Qatar University, what are the conditions?
One of the conditions for transferring to Qatar University is the completion of 24 credit hours and the other is achieving a GPA of at least 2.5. After these two conditions are met, you can request the academic transcript from the Records Section and submit it to Qatar University.

12. What are the conditions for a student to graduate from the College with honors?
- For graduation with honors, the student's GPA must be 4.
- Dean's List 3.6 to 4: The student may be included on the Dean's List if he/she has completed 12 credit hours in spring and fall only, taking into consideration that the hours do not include transitional courses or Foundation Program courses.
- Honor List 3.35 to 3.59: The student may be included on the Honor’s List if he/she has completed 12 credit hours in spring and fall only taking into consideration that the hours do not include transitional courses or Foundation Program courses.

13. I finished the associate program for the current semester, and I would like to submit a request for a graduation statement, what are the procedures?
You must first submit the graduation application and attach the required documents. Upon the approval of grades at the end of the semester, the Records Section will send an announcement to students via e-mail to receive their graduation statements.

14. What does the letter W indicate in the transcript?
The letter "W" indicates withdrawal from a course, but it will not affect the GPA or the credit hours gained.

15. A class was dropped from the last semester, and now I would like to register it again, but I am being asked for a fee. Why?
There is a set fee for each course that is dropped during a particular semester and then re-registered for in another semester.

16. I could not apply for graduation even though I applied last semester. What should I do?
The reason for your inability to apply for graduation may be due to its submission last semester. Therefore, please contact the Records Section via email Records@ccq.edu.qa​ so that they can reopen it for you.


FAQs

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